A technote to share from one of my sessions
Tags :Conferences
The session was on IM Tips and Tricks and
then this same question came up at Ask the Experts on Monday evening. The
administrator wished to know how calendaring & scheduling interacted
when reserving meeting rooms for Sametime meetings. I was not sure
of the workflow behind it off of the top of my head so I found this technote.
It was worth sharing with everyone so we understand the flow better.
How it Works
- The Chairperson creates a meeting
invitation in the Calendar view of his/her mail file and selects the option,
"This is an Online Meeting". The fields for the type of
Online meeting, the meeting place and attachments appear.
- The Chairperson clicks the address picker for the place and selects the Online Meeting document from the Domino Directory.
- When the Chairperson clicks the 'Save and Send Invitations' action button, the meeting gets mailed to the Resource Reservations database.
- The router on the Resource Reservations database does a lookup on the meeting notice, and once the router finds the field called 'External Address' on the meeting, the meeting gets copied and then forwarded onto the external address. The external address is the name of the Mail-in Database that is in the Domino Directory, usually named Stcs.nsf.
- In addition, the router mails a copy to the Sametime Meeting Center (Stconf.nsf). The router autoprocesses the reservation and sends an accept notice from the Online Resource to the Chair. The meeting is placed in the database for the external address, Stcs.nsf and the Sametime Meeting Center (Stconf.nsf) on the Sametime Server.
- The meeting is tracked by the Notes Calendar Servlet (Stcal) by its meeting identifier, which is the APPTUNID. When the Chair and invitees click the 'Attend Online Meeting' link in their meeting invitation, the browser opens the URL to the Sametime server with the link to the Stcal servlet, processing the meeting APPTUNID.
There you go, the flow of C&S when inviting a meeting room.
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On Wednesday, October 20th, 2004 by Chris Miller
